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U. S. Sealcoat & US Paving
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Think your business or contracting firm is too small or too technical for the ImageTech Edge? Consider New England's leading asphalt maintenance company, U.S. Sealcoat & U.S. Paving. "With ImageTech's multi-function with the capability to scan to email, our process of proposing jobs has become more streamlined than we could have imagined. Furthermore, we are able to combine the increased productivity of scanning job diagrams to the network and the ability to fax estimates directly from the computer; eliminating 50% of the proposal process," according to Andrew Musto, Executive Vice President. By scanning diagrams to the U.S. Sealcoat network and faxing directly from their proprietary proposal system, Musto and U.S. Sealcoat have reduced a 15 minute process per proposal to three minutes.
"Not only do we save time and increase productivity, we end up saving thousands per year by using the ImageTech cost per copy service plan versus our previous commitments which were more rigid and over a longer period." U.S. Sealcoat & U.S. Paving has saved more than 40% of last year's document generation budget by installing the Ricoh Aficio versus the use of a conventional copier and laser printers last year. Musto reminds, "Of course, that 40% is true even with exponentially increased volume and does not include the money saved in man hours or increased productivity."
Not only does U.S. Sealcoat take full advantage of the document generation capabilities of their Ricoh, but also by scanning contracts to the network, U.S. Sealcoat can store important legal documents without risk of loss or damage; delivering these documents instantaneously versus days with conventional mail methods. Another important function is the ability to distribute to multiple locations at the touch of a button. "We use the multiple location distribution to send job orders to our office in Connecticut, our scheduling coordinator, and our director of operations at just one click. This eliminates time in coordinating as well as eliminating the errors invited by faxing multiple jobs to different locations at different times. It makes our lives a lot easier," said Musto of the scanning to email capabilities.
But Musto admits that there are many other benefits to their Aficio 2035e that have yet to be employed. "We plan to, eventually, convert our entire workflow of each job - from proposal to invoice to payment - with the cataloging features on the Ricoh." ImageTech's electronic document workflow management, U.S. Sealcoat will be able to eliminate much of the filing space now used to store job and client information. Furthermore, the Automatic Optical Character Recognition (OCR) feature enables the Ricoh scanner to recognize characters on a scanned document - recognizing potential cataloging aspects such as invoice numbers, customer names and numbers, addresses, and infinitely more possibilities. Imagine typing in an invoice number (or any of the plethora of other indexing options) and instantly finding the one you seek without rummaging through heavy file cabinets; printing this invoice without worrying about dot matrix paper jamming in the paper feeder of conventional copiers; and simultaneously faxing this invoice with a professional cover page to your client to expedite payment.
Worried about security? All authorized employees can use the same access code they use to log into your network, removing any doubts of unauthorized access or scanning. Furthermore, you can track who uses the copier for what purpose - whether Jane in accounting is copying accounts receivable aging or the invitation to the annual celebration of her aging. The documents are all tracked by user monitors that tell who scanned images and who sent images all over the network.
U.S. Sealcoat & U.S. Paving's Andrew Musto describes the benefits to digital as, "You wouldn't think a paving and sealcoating company could use such advanced technology as the digital offerings from ImageTech, but we've realized there is no business that cannot benefit from the ability to electronically store and share all of its documents in such an easy format. Not only do we save money per copy on the Ricoh machine, but we have also found many uses that make our processes more efficient and make our information sharing more productive." From scanning to email, to digital document storage and retrieval, to faxing directly from desktop or to multiple locations the benefits to digital are innumerable. As email and faxing quickly became part of the everyday business life, digital document handling has become part of every industry's best practices. All while saving 40% versus your current printer and copier budget! To learn more about the benefits to digital or to have an ImageTech client representative help you see the benefits to a digital workplace for you, please contact ImageTech today.
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